Officer - Administration

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai’s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate. Our portfolio spans Lifestyle & Entertainment, Destinations, Real Estate, Hospitality, and F&B, including Skydive Dubai, Deep Dive Dubai, XDubai, Dubai Harbour, Kite Beach and more.

As Shamal Holding continues to grow, we’re in search of an Officer - Administration. In this role, you will support to the operation’s team by managing the administrative requirements of the assets’ operations.

• Handle daily administrative tasks such as filing, data entry, document preparation, and scheduling.
• Greet and assist visitors, tenants, and customers with a professional and welcoming attitude.
• Provide accurate information about the destination, services, promotions, and facilities.
• Manage visitor inquiries in person, by phone, email, and messaging channels.
• Act as the main point of contact for suppliers, contractors, and service providers, process all the invoices and coordinate the same with internal departments (finance and procurement).
• Prepare reports and presentations within the given deadlines as required by the management.
• Lead and carry out PO and PR processes and administer related requests through the assigned ERP software’s.
• Assist leasing department with day-to-day matters. Preparing contracts, perform due diligence and collect related documentation. All data to be updated and uploaded within the ERP software’s.
• Ensure that all tenant’s complaints, issues, and operational challenges are addressed regularly.
• Perform agreements due diligence and collect and validate related compliance documents (Insurances, Trade License, POAs, MOAs, for all tenants etc.)
• Proficiency in MS Office and basic administrative systems.
• Carry out any other reasonable task as assigned by the management.

• Bachelors Degree in Business Administration / Accounting / Finance.
• Minimum of 2 years experience in leasing administration / Tenant relations.

For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/

Note:

Due to a high influx of profiles, only shortlisted candidates will be contacted.